What does my business needs to do to prepare for GDPR?
Many of the GDPR’s main concepts and principles are much the same as those in the current Data Protection Act (DPA). If you are currently complying with the DPA then most of your approach to compliance will remain valid under the GDPR, however, there are new elements and significant enhancements, so you will have to make various changes and do some things differently. The recommendations below will help you comply as they are provided by the Information Commissioner’s Office (ICO).
- Awareness: You should make sure that decision makers and key people in your organisation are aware that the law is changing to the GDPR. They need to appreciate the impact this is likely to have.
- Information you hold: You should document what personal data you hold, where it came from and who you share it with. You may need to organise an information audit.
- Individuals’ rights: You should check your procedures to ensure they cover all the rights individuals have, including how you would delete personal data or provide data electronically and in a commonly used format.
- Lawful basis for processing personal data: You should identify the lawful basis for your processing activity in the GDPR, document it and update your privacy notice to explain it.
- Communicating privacy information: You should review your current privacy notices and put a plan in place for making any necessary changes, whether that is in digital or print format.
- Subject access requests: You should update your procedures and plan how you will handle requests within the new timescales and provide any additional information.
- Consent: You should review how you seek, record and manage consent and whether you need to make any changes if they don’t meet the GDPR standard.
- Data breaches: You should make sure you have the right procedures in place to detect, report and investigate a personal data breach.
- Children: You should start thinking now about whether you need to put systems in place to verify individuals’ ages and to obtain parental or guardian consent for any data processing activity.
- Data Protection by Design and Data Protection Impact Assessments (DPIA’s): You should familiarise yourself with the ICO’s code of practice on Data Protection by Design, as well as DPIA’s as they are mandatory in certain circumstances.
- Data Protection Officers: You should designate someone to take responsibility for data protection compliance and assess where this role will sit within your organisation’s structure and governance arrangements. You should consider whether you are required to formally designate a Data Protection Officer.
- International: If your organisation operates in more than one EU member state (i.e. you carry out cross-border processing), you should determine your lead data protection supervisory authority, for the majority of UK Businesses this would be the ICO.
For help and advice call Daffodil IT today for a consultation on 0345 200 1185.